legal notices updated 2024/11/07
In accordance with Articles 6-III and 19 of Law No. 2004-575 of June 21, 2004, on Confidence in the Digital Economy (known as L.C.E.N.), the following legal notice is provided to users (the “Users”) of the website https://optimsalon.com/(the “Website”).
By accessing and browsing the Website, the User fully and unreservedly accepts the terms of this legal notice.
This notice is accessible on the Website under the section “Legal Notice.”
Article 1 – Publisher
The Publisher of the Website is:
OPTIM SALON, a simplified joint-stock company with a capital of 10,000 euros, registered with the Trade and Companies Registry of Nanterre under the number 904 045 697, with its registered office at 83 Rue Gambetta – 92150 Suresnes, France, VAT number FR31904045697, represented by its President, Ms. France Burnand.
Email: contact@optimsalon.com
Phone: + 33 (0)1 47 28 06 68
Article 2 – Publication Director
The Publication Director is Ms. France Burnand.
Email: france.burnand@optimsalon.com
Article 3 – Hosting Provider
The Hosting Provider of the Website is: SQUARESPACE Ireland Ltd - Le Pole House-Ship Street Great- Dublin 8 - Ireland
Article 4 – Access to the Website and Information Availability
The Website is accessible from any location, 24/7, except in cases of force majeure, scheduled or unscheduled interruptions, or required maintenance.
In the event of modifications, interruptions, or suspension of services, the Website shall not be held liable.
The Publisher ensures the accuracy of the information posted on the Website and reserves the right to modify it at any time without prior notice.
Furthermore, the Publisher disclaims any responsibility for any errors, inaccuracies, or omissions in the information, or for any use made of it.
Any use of the Website constitutes unequivocal and full acceptance by the User of all provisions of this legal notice.
The hyperlinks potentially included on the Website do not imply any liability on the part of the Publisher.
Article 5 – Data Collection
The Website provides for the collection and processing of personal information in compliance with privacy protection as outlined in Regulation 2016/679 of April 27, 2016, concerning the protection of natural persons with regard to the processing of personal data and the free movement of such data (GDPR) and French Data Protection Law No. 78-17 of January 6, 1978, as amended.
Under these provisions, the User has the right to access, correct, delete, and object to their personal data. The User can exercise this right by:
Email: contact@optimsalon.com
Address : OPTIM SALON, 83 Rue Gambetta – 92150 Suresnes, France
The Publisher’s Privacy Policy is accessible on the Website.
Article 6 – Contact
For any report of illegal content or activities, the User may contact the Publisher at: contact@optimsalon.com, or by registered mail with acknowledgment of receipt sent to the Publisher at the address specified in this legal notice.
Article 7 – Hyperlinks
The Website may contain hyperlinks to other websites over which the Publisher has no control. Despite prior and regular checks, the Publisher disclaims any liability for the content that may be found on such external sites.
The Publisher authorizes the creation of hyperlinks to any page or document on its site provided that such links are not created for commercial or advertising purposes.
Additionally, prior notification to the Publisher is required before creating any hyperlink.
Excluded from this authorization are websites that disseminate illicit, violent, controversial, pornographic, xenophobic content, or content that may offend public sensitivity.
Finally, the Publisher reserves the right to request the removal of any hyperlink to its site that it deems non-compliant with its editorial policy.
Article 8 – Governing Law – Disputes
Without prejudice to any mandatory rules that may apply, and in accordance with the Terms and Conditions of Sale and Use of OPTIM SALON:
This legal notice is governed by French law.
In the event of a dispute, the parties will seek an amicable resolution.
If no amicable resolution is reached, the dispute will be subject to the exclusive jurisdiction of the competent court in Nanterre, France.
private policy updated 2024/10/16
1. Collection of certain Personal Data
OPTIM SALON, a simplified joint stock company with a capital of 10.000 euros, registered in the Nanterre Trade and Companies Register under number 904 045 697, having its registered office located at 83 Rue Gambetta - 92150 Suresnes, France, whose intra-community VAT number is FR31904045697 and represented by its President, Mrs. France Burnand ("OPTIM SALON"), complies with all regulatory and legislative provisions relating to the protection of personal data (the "Applicable Regulations"), and in particular all of the provisions set out in Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (the "General Data Protection Regulation" or "GDPR"), as well as the provisions of French Law no. 78-17 of 6 February 1978 as amended, known as the "Data Protection Act" (the "LIL"), and all other applicable regulation as the case may be.
OPTIM SALON organises meetings between professionals in the fields of intralogistics, freight transport, logistics and the supply chain (the "Events").
OPTIM SALON's services are presented on the OPTIM SALON site accessible at https://optimsalon.com/ (the "Site"). The Client applies online using the form on the Site..
Clients, prospective clients, participants to the Events (as defined in the Terms), in view to their registration and participation to the Events, users of the Site and more generally all data subjects, acknowledge and accept that OPTIM SALON processes some of their personal data (the "Personal Data"), in accordance with the terms and conditions of this Policy relating to the protection and use of Personal Data (the "Privacy Policy" and alternatively the "Policy").
“Personal Data" refers to any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier, such as a name, an identification number, location data, an online identifier, or to one or more factors specific to his or her physical, physiological, genetic, mental, economic, cultural or social identity.
2. General rules applicable to the collection and processing of personal data
It is reminded that in accordance with the Applicable Regulations, Personal Data is:
a) Processed lawfully, fairly and transparently with regard to the data subjects;
b) Collected for specified, explicit and legitimate purposes and not further processed in a way incompatible with those purposes;
c) Adequate, relevant and limited to what is necessary for the purposes for which they are processed;
d) Accurate and, if necessary, kept up to date;
e) Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which they are processed;
f) Processed ina manner that ensuresappropriate security, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical and organisational measures.
3. Nature of the collected Personal Data
3.1 The data controller is OPTIM SALON, which remains the sole recipient of the Personal Data concerned.
The Personal Data requested from Clients and all users is intended for the data controller. If the data subject fails to provide this data, his/her request cannot be processed.
For all intents and purposes, it is reminded that the data controller is, in accordance with the applicable legislation, the entity that defines and limits the data to be collected and the purposes for which it is processed.
In any event, this Personal Data is collected and processed on the basis of a legal obligation, a legitimate interest of OPTIM SALON and/or the consent of the data subject.
3.2 It is specified that online registration and the Client's registration for an Event is carried out via the site of the service provider designated by OPTIM SALON, WEB PERSPECTIVE, publisher and operator of the matchmaking-studio.com platform. WEB PERSPECTIVE acts in this context as a processor of OPTIM SALON, and OPTIM SALON has entered into all necessary agreements for this purpose in the context of the processing of the Personal Data of Clients and any other data subjects.
It is also reminded that the conditions of processing of Personal Data by WEB PERSPECTIVE if the latter intervenes as data controller directly are provided by WEB PERSPECTIVE. It is also remined, as specified in OPTIM SALON’s Terms, that the matchmaking-studio.com platform is a third-party platform and the conditions of use of this platform are defined by the operator of this platform. The Client is required to comply with the conditions of use of the said platform as issued by said platform and in force on the day of use of the platform.
3.3 The Personal Data which are collected are the following:
- Profile - Registration
All registrations require the following information:
o Name;
o Email;
o Telephone number (mobile and landline);
o Position;
o Company;
o Sector of activity;
o Target industries.
The Client is reminded that online registration and registration for an Event is carried out via the website of the service provider designated by OPTIM SALON as defined above. To this end, the Client receives a link redirecting them to the said platform following their request to participate made on the Site and/or sent to OPTIM SALON.
- Provision of Services
As part of the provision of the Services, OPTIM SALON collects information relating to participants in the Events. It is the Client's responsibility to provide and obtain all necessary authorisations and agreements for the provision of said information to OPTISALON.
The information relating to participants to the Events is as follows:
o Name;
o Professional email;
o Telephone number;
o Business address;
o Invoice address;
o Position within the company;
o Company;
o Sector of activity ;
o Target industries.
In this context, the Client informs its participants and all data subjects of the processing of their Personal Data at the time of collection and, more generally, of the policy implemented by the Client relating to the processing of Personal Data, in compliance with the rules relating to the use of Personal Data, and in the context of the relationship between the Client and the said participant.
Clients shall inform the data subjects of the nature, means and purposes of the processing of the said Data. OPTIM SALON is not, in any event, a party to the relationship between the data subject and the Client.
- Payment
As part of the payment for the Services, OPTIM SALON and/or its designated service providers process financial data relating to the Client's bank account.
It is specified that invoices for all orders are issued by OPTIM SALON. OPTIM SALON invoices are, unless otherwise agreed between the parties, sent by OPTIM SALON to the Client by email.
- Image rights
During the Event, a photographer may document the Event and the photographs shall be used to promote future events.
At the time of registration, the Client is asked to grant OPTIM SALON its express authorisation, free of charge and as a commercial reference, to use photos and/or films depicting the Client and participating members, and to use these images freely on all media, particularly advertising media (including the Internet), in France and abroad and for a period of five years from the date of the Event, as part of the promotion of OPTIM SALON events and services.
The Client informs all its participants and guarantees OPTIM SALON that it holds all the rights and agreements necessary for this purpose. If the Client or any participant does not wish their image to be used, the Client shall inform OPTIM SALON, who shall take all necessary measures. OPTIMALON undertakes in any event never to harm the image of its Clients and participants, and the data subjects may consequently at any time refuse, in whole or in part, any such use or transfer.
3.4 In any event, and in general, OPTIM SALON may process Personal Data of the following nature:
o Connection data when the user accesses and uses the Site;
o Correspondence data with OPTIM SALON;
o Cookies and trackers;
o Banking and transaction data.
3.5 It is further specified that certain data and information are collected through the interactivity that may be established between the Client or user and OPTIM SALON:
o Follow-up and management of registration and participation in the Event;
o Statistics ;
o Contact form.4. Origine et finalité des Données à Caractère Personnel collectées
4. Origin and purpose of the Personal Data collected
4.1 The Personal Data of Clients, participants and users of the Site and of the third-party registration platform of OPTIM SALON's supplier is collected directly and solely from them.
OPTIM SALON undertakes to obtain the express consent of the data subjects and to allow them to oppose the use of their Personal Data for any other purpose, as soon as this is necessary.
In all cases, Clients, participants, prospects and all users and data subjects are informed of the purposes for which their Personal Data is collected via the various data collection forms provided and necessary for their registration and participation in the Events.
It should also be noted that the Personal Data of participants may be communicated by the Client to OPTIM SALON, within the framework of the Client's rights and authorisations, it being noted that OPTIM SALON is not a party to the relationship between the Client and the participant.
4.2 In any event, it is reminded that the Personal Data collected is necessary for the proper performance of OPTIM SALON's services and to enable it to comply with its legal obligations.
The main purpose of collecting, storing and processing this information and Personal Data is:
- registration, organisation and supply of Services;
- access to and use of the Site by the user;
- management of the operation and optimisation of the Site;
- prevention and detection of fraud, malicious software and management of security incidents;
- management of any disputes.
5. Sharing of Personal Data
5.1 OPTIM SALON undertakes not to commercialize the Personal Data collected from the data subjects.
5.2 Personal Data may be shared with third parties in the following cases:
o Personal Data may be communicated, in compliance with the laws applicable to OPTIM SALON, for one or more of the purposes described in Article 4.2 hereof, to the persons listed below:
o OPTIM SALON's authorised personnel who may be required to process Personal Data;
o OPTIM SALON's IT service providers, who are responsible in particular for providing a service relating to the Site;
o When OPTIM SALON uses the services of service providers for a service relating to the Site, registrations and, more generally, Services. These service providers have limited access to the data of Clients and data subjects, within the framework of the performance of their services, and have a contractual obligation to use them in compliance with the provisions of the applicable regulations on the protection of personal data;
o To authorized administrative or judicial authorities. It is reminded that if required by law, OPTIM SALON may transmit data in order to follow up on claims submitted and to comply with administrative and legal procedures.
It is also specified that the information provided by the Clients and the data subjects is stored in a secure manner and shall be shared with the other Clients and participants in the Event, for the purposes of the Event and the proper provision of the Services. Clients are informed of the information shared with other participants, and which they have provided to OPTIM SALON for the purposes of holding the Event.
5.3 OPTIM SALON stores the Personal Data of the data subjects in the territory of the European Union.
However, in the event that OPTIM SALON's partners and service providers are located outside the European Union, the Personal Data thus collected may be transferred to countries outside the European Union, whose legislation on the protection of personal data differs from that of the European Union, it being specified that, in the event that the recipient country or countries do not ensure a level of data protection equivalent to that of the European Union, OPTIM SALON undertakes to take all appropriate guarantees, either on the basis of an adequacy decision or, in the absence of such a decision, on the basis of appropriate guarantees and conclusions with the said subcontractors, OPTIM SALON undertakes to take all appropriate guarantees, either on the basis of an adequacy decision or, in the absence of such a decision, on the basis of appropriate guarantees, and to conclude specific contracts with the said sub-contractors and partners to govern and secure the transfer of Clients' Personal Data, in particular on the basis of the standard contractual clauses adopted, a copy of which may be requested from the contact details below.
5.4 The list of OPTIM SALON's partners and sub-contractors may be communicated to the data subjects on request sent to the following email address: contact@optimsalon.com.
6. Duration of Data retention
OPTIM SALON retains the Personal Data of the data subjects for the time strictly necessary for the purposes pursued, and in particular for the provision of its Services, in accordance with legal and regulatory requirements.
In any event, OPTIM SALON shall delete the said Personal Data on first request.
The Data is kept for three (3) years from the last contact with OPTIM SALON (registration to an Event, browsing of the Site, filling of a form on the Site, etc.).
This information may also be kept for a further period of two (2) years, with restricted and exceptional access, for the purposes of proof in compliance with OPTIM SALON's legal and regulatory obligations.
Accounting documents and records are kept for ten (10) years as accounting evidence.
7. Legal basis for processing Personal Data
OPTIM SALON collects and uses the Personal Data of users, Clients, participants and all data subjects if this processing meets at least one of the bases below:
- In accordance with the applicable Terms and the Contracts binding OPTIM SALON and the Clients and the supply of OPTIM SALON's Services accordingly;
- By respecting the consent of Clients and data subjects, which may be revoked at any time;
- To the extent necessary to meet its legal obligations; and
- To the extent necessary to pursue its legitimate interests (or those of others), unless such interests are overridden by the interests or fundamental rights and freedoms of Clients or any data subject requiring the protection of their Personal Data.
It is reminded that:
- only Personal Data relevant to the purposes listed above are collected;
- consequently, if their Data is not collected, the Client or the person concerned participating shall not be able to register and take part in an OPTIM SALON Event;
- the request to supply Data is contractual in nature;
- the Data is not used to make an automated decision within the meaning of the Regulations in force.
8. Rights of data subjects
Pursuant to the Applicable Regulations, data subjects are reminded that they have the following rights:
- Right of access, including the right to obtain copies of all their Personal Data, as well as the essential details of how the Personal Data is processed;
- Right to have their Personal Data rectified as soon as possible and to have any incomplete, inaccurate, ambiguous or outdated Personal Data completed;
- Right to have their Personal Data erased if processing is no longer necessary, or if the data subject has withdrawn his or her consent or objected to the processing; or if the collection, use, disclosure or storage of the Personal Data is prohibited;
- Right to limit the processing of Personal Data;
- Right to portability of Personal Data; and
- Right to object to the processing of their Personal Data.
If the data subject wishes to know how OPTIM SALON uses their Personal Data, ask to rectify them, object to their processing, ask for them to be deleted, or ask for a copy of all the Personal Data in OPTIM SALON's possession, they must send their request by post to OPTIM SALON, the request must be accompanied by a copy of a valid identity document signed at the following address:
- By e-mail to contact@optimsalon.com;
- By registered mail with acknowledgement of receipt addressed to :
OPTIMSALON
83 Rue Gambetta
92150 Suresnes
Data subjects may also lodge a complaint with the supervisory authorities, in particular the CNIL (https://www.cnil.fr/fr/plaintes) and/or any other competent supervisory authority where applicable.
9. Security
OPTIM SALON takes all necessary precautions, in view of the personal nature of the data collected and the risks presented by the processing, to preserve the security of Personal Data concerning users of the Site, and, in particular, to prevent such data from being deformed, damaged or accessed by unauthorised third parties.
OPTIM SALON implements all technical and organisational measures to ensure the security of personal data processing and the confidentiality of Personal Data. Persons working for OPTIM SALON are required to respect the confidentiality of the Personal Data of the data subjects.
10. Cookies and trackers
OPTIM SALON may collect certain information by means of cookies and tracers, subject to the choices expressed concerning cookies at the time of connection, and which may be modified at any time; it being specified that the prior consent of users is required for any storage on their terminal or access to information already stored on it, cookies being deactivated by default with the exception of only those cookies that are strictly necessary for the proper functioning of the Site and the provision of its Services.
The lifetime of these cookies does not exceed 13 months.
11. Personal data and minors
The Site and the Services are intended for people of legal age who are capable of contracting obligations in accordance with the legislation of the country in which the Client and the data subjects are located.
12. Links to other websites and social networks
The Site may contain links to websites and platforms of OPTIM SALON’s partners or third parties.
These websites and platforms have their own policies on the use of personal data and OPTIM SALON shall not be liable for the use made by these third-party websites and platforms of the information collected when users click on these links.
13. Changes to the Privacy Policy
OPTIM SALON reserves the right to make any changes to this Policy at any time, in accordance with this clause.
If OPTIM SALON makes a change to this Policy, it shall publish the new version on the Site and update the date of the last update appearing at the top of this document.
OPTIM SALON invites Clients and all users and data subjects to consult this page regularly.
14. Contact OPTIMSALON
If the Client, user or any person concerned has any questions or complaints regarding OPTIM SALON's compliance with these stipulations, or if they wish to make any recommendations or comments to OPTIM SALON, they may contact OPTIM SALON in writing at the following address:
- By e-mail to contact@optimsalon.com.
- By registered mail with acknowledgement of receipt addressed to:
OPTIMSALON
83 Rue Gambetta
92150 Suresnes